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40 politely-worded templates to get invoices paid

Payee vs Payer | What's the difference? | Chaser

Payee vs Payer | What's the difference? | Chaser

For a financial transaction to be complete, there have to be at least two parties involved. One party represents the payer, or payor, while the other represents the payee.

This article intends to provide a clear distinction between the parties and also shed some light on the difference between payer and payor.


What is the difference between a payee and a payer?

As mentioned above, for a financial transaction to be complete, there have to be at least two parties involved. Parties could either be an individual, e.g., a customer or individuals transacting among themselves, a public entity, e.g., a government body involved in a transaction, or a private entity, such as a business. Transactions between these three joint parties could be structured as follows;

Individual – Individual

Public entity – Individual

Private entity – Individual

Public entity – Public Entity

Public entity – Private entity

Private entity – Private entity

Transactions involve an exchange of value between more than one party. Either of the parties could need a valuable good or service. The other party is then willing to provide the goods or services for a beneficial amount of money. In these scenarios, there has to be a payee and a payer or payor. It is essential to distinguish between the two during a transaction since a mix-up could lead to significant potential losses and unaccountability thereafter.

Payee vs payor (or payer): understanding both parties

Payee refers to the party receiving the token of money or the agreed upon mode of exchange for a good or service that they have offered when an invoice is being cleared. The payer or payor is the party making a financial settlement or any other settlement agreed upon after receiving a good or service. When drafting an invoice, a mix-up between the two parties could lead to further financial mixups and even losses across financial transactions.

Payer and payor refer to the same party member, the person paying money and the one making the payment. The two words have the same meaning. They, however, draw a slight difference in their spelling and, more often than not, in the context in which they are applied. Payor is often used in legal work documents, while payer is used in other official settings, such as healthcare services.

Who is a payer or payor?

A payer or payor is the party offering payment for consuming or anticipation of consumption of a good or service. Payers are on the receiving end of the valuable goods or services, and in turn, they issue money to the payee. A payer could be a shopper purchasing goods and services or anything bestowed value upon, someone who pays their mortgage bills or a taxpayer paying their tax. From a credit point of view, the debtor is the payer, given that they are required to settle the debt.

Who is a payee?

A payee offers a good or service in exchange for receiving a financial or non-financial settlement for it. This places the payee on the receiving end of goods and services but on the offering end of services. A payee could be the government when fines, debt, or taxes are being paid, a construction agency that has delivered material, or a taxi driver who dropped off a client. The payee often issues the invoice and receives payment. From a credit point of view, the creditor is the payee.

Sometimes, a representative payee can come into play. This can take place if they are to act as the receiver, on behalf of the payee. Financial transactions that involve an intermediary can be a fine example of this, such as solicitors in a mortgage transaction.

A payment

A payment is an agreed settlement between a payer and a payee for a good or service offered. It is the conjoining link between the payer and the payee. A payment balances the equation after a good has been sold for everyone to gain. Payments are financial transactions that could be made in cash, cheque, bank transfer, money order, direct debit, or electronic payment.

As long as a fund transfer is made involving an exchange between a payee and a payor, regardless of the way a party pays, it is classed as a payment. This can be a predetermined amount that the payer makes to the payee, in formal situations or otherwise.

Chaser will help automate payment collection, minimise the resources used when following up on payments, and help sustain a fair cash flow. These transactions involve an exchange of value. An exchange of value could be many things, here are some common examples to illustrate;

Settling legal claims in a court of law

Courts provide rules for fine payment by the offender to the victim of the offence as a means of settlement paid. In this setting, the offender is the payer, while the victim of the crime is the payee. In court, either of these parties could represent the state (public entity) rather than a person (individual).

Transaction of goods and services

We pay for the goods and services we consume as agreed with the good or service provider. The recipient of the goods or service is the payer as they hand out a financial settlement for the goods, while the payee is often the party issuing the invoice or simply offering their services or selling their goods. Here, whether services are provided on credit or in cash does not determine the payer and payee.

Chaser as a brand aims at helping Small, and Medium Enterprises (payees) receive their settlements promptly and improve their cash flow. Chaser is focused on reinventing the way payers (or payors), and payees view payments. Chaser aims to make the payees' chase for payment from the payer comfortable, simple, and quick. This can apply to a non-profit too.

Payment of taxes

Citizens are obliged to pay taxes to their governments, and the government is obliged to avail services to citizens. This facilitates a transaction where the citizen is the payer of the bill, and the government is the payee. Citizens pay for services via tax returns or salary, and governments receive payments for services rendered. This role can be reversed where benefit payments are concerned. The social security administration in this exchange is no longer the person that receives the money, that then becomes the citizen.

Business transactions by commercial entities

A business or firm may acquire goods or services, and they would have to pay for them. For instance, an organisation's premises could acquire cleaning services from a cleaning agency. As they finalise their transaction, the business will pay funds to the cleaning agency to settle for the services rendered. This would make the firm the payer, and the cleaning agency would represent the payee. This type of payor/payee relationship will almost always involve goods or services and a fund transfer for either.

Bank-to-bank transfers

This is among the areas where one needs to be most careful because a slight financial transaction mistake could easily go unnoticed for a longer period and consequently lead to losses. Bank transactions require a bank account number for both the payer and the payee. The account from which money is wired often represents the payer, whereas the account into which money is wired often represents the payee. Mixing up their account numbers or using an entirely foreign account number is very common. This breeds unaccountability, thus requiring keen attention while differentiating between the two.

Paychecks for salaries and wages

The firm organisation representing the employer is the payer, as they reward the employee for services delivered to the firm either by direct deposits or by drafting a check. The employee receiving the payment or the cheque is the payee. It is also essential to distinguish between the payer, the payee, and the holder of the bond or promissory note, as this determines who can properly utilise the money.

Institutions are payers, while investors are payees

In the same context, investors pay financial institutions money for their stocks and get stock shares in return. From this aspect, the payer becomes the investor, and the financial institutions become the payee as they are the ones paying interest and returns. These scenarios are controlled by who is issuing out the cash and who is receiving it.

It may seem easy to distinguish between a payer or payor and a payee, but it can often be puzzling. In some scenarios, like on bonds, bills, and promissory notes, the law clearly states who has the right to the funds represented on the bill. The payer and the payee have to be indicated when making payments to avoid confusion, which could also breed mistrust among business people, mistaking the error for a fraudulent attempt. It is essential to cross-check these features during payment

How Chaser can help  

Chaser is out on a mission to ensure the payee within a business structure receives their payment efficiently and comfortably. In this way, payees are guaranteed to be settled in the transaction, which stands to improve cash flows and protect brand and client relations.

With Chaser's help, Glaze Digital, a marketing agency from Belfast was able to spend more time focusing on growing their agency and improving customer relationships and less time on chasing their customers for money. And, after partnering with Chaser, they are getting their invoices paid 24 days faster.

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